3 silent budget-killers

Nothing kills your fondness for a party you hosted like a busted budget. We want to make sure you don't go over-budget by keeping a close eye on the top three things that people overlook when budgeting for a party.

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1. Automatic refills

It's hard to budget how much guests will drink but automatically topping up makes it more likely for guests to drink more than you budgeted for. To take control of your budget, tell your servers not to automatically refill if guests don't ask for it and/or tell them to stop serving once you've hit your budget.

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2. Invitations

It's expensive to send paper invitations. Some people flake and you would've wasted money on letter and postage costs. What you can do to keep invitation costs to a minimum is to send people e-invites and then send physical invitations to people who request it and/or are confirmed to attend.

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3. A-la-carte orders

Allowing guests to make a-la-carte orders can quickly rack up your budget. Before the event, choose a set menu and be sure to let servers know that guests can only choose from the set menu. This will help you stick to your food budget.

Do you have other silent budget-killers? Leave a comment below if you have more suggestions on areas to watch out for.

Our algorithms can also help you in finding the right vendors for your party based on your preferences and budget. Let us help you today!

5 details you're likely to forget when planning a party

We're all human and bound to forget something when planning a party. We've compiled a list of the 5 top things people usually forget so that you don't forget it for your next party:

 
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#1: THANK-YOU NOTES

The experience doesn't end when the event is over. Extend the event experience and ensure that you leave your guests on an excellent note. Extra points if they're handwritten and personalized!

 

#2: DIETARY RESTRICTIONS

Your guests might have dietary restrictions beyond vegetarian vs. non-vegetarian or halal vs. non-halal. To ensure their needs are taken care of, make sure to double-check with all your guests and confirm that your F&B caterer/restaurant can make those exceptions for all of them.

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#3: PARTY FAVORS

Party favors are a great physical reminder of the special event and allows your guests to relive the experience even after some time has past. Stay tuned for our post on creative party favor ideas!

 
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#4: SOUND SYSTEM & AV

You remembered to secure entertainment (emcee, live band, etc.) and prepared some videos you want to play at your party. But there are a few technical details you need to secure too: microphones, projectors, screens, sound system, etc. 

 
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#5: BUDGETING

Unless you are an accounting guru or exceptionally organized, chances are your Excel spreadsheet doesn't cover all your costs and you end up going over-budget. Commonly mis-budgeted items include: taxes and gratuity, flat fees for venue rental and inaccurate F&B estimates.

Checklist of things to get for your next party

Checklist

We know that party planning can be a lengthy and stressful process. We wanted to make your lives a little easier by compiling a list of what you should remember to secure for your next party:

  • Venue booking
  • Food & beverage caterers
  • Flowers
  • Non-floral decorations
  • Entertainment (emcee, DJ, live band, magician, clown, flame-thrower)
  • Sound system
  • Photographers/videographers
  • Photo-booth
  • Costume/clothing rental
  • Party favors
  • Makeup & hair
  • Invitations

If you have more items to add, feel free to leave a comment below to help your fellow planners!

To get quick recommendations for your needs, try using we'Ldoit's algorithm here and we'll get back to you within 24 hours with recommendations tailored to your specific needs for free.